Administration - Teams (Webhook)
From VersaVision Support
- OVERVIEW
- Administration is used to access important system components. There are multiple components inside Administration, this page is focused on the Microsoft Teams Channel component.
- VersaVision can post messages to Teams Channel(s). This is utilized by using a Webhook that is generated by the Teams application. Each Channel will have an individual Webhook (address).
- This page will concentrate on Viewing, Editing, Adding, Duplicating and Deleting a Teams Channel.
- NAVIGATION
- Administration can be accessed via the Home page menu or the Administration icon. Once Administration has been selected - select MS Teams (Webhook) from the menu.
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- VIEW SETTINGS
- On the Channels page there will be a list of all the Channels that are setup in the system. Click anywhere on the row of a Channel to view the settings.
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- On the right side of the Channels list the Edit Channel window will load.
- The Name, Color, Incoming Webhook, Icon URL and Event Options will be displayed.
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- To close the Channel Properties window, click on the "X" in the right corner next to the Save button.
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- EDIT SETTINGS
- Click anywhere on the row of a Channel to edit the settings.
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- On the right side of the Channels list an Edit Channel window will load. Click in the Name field to edit the Channel Name.
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- Click in the Color field to change the color of the notification highlight in Teams.
- A Color Pallet will load. Use the picker or pre-made swatches to select the color.
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- Click in the Incoming Webhook URL field to edit or replace the Webhook.
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- Click in the Icon URL field to edit or replace the Icon shown on the Teams notification.
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- Select or Deselect any of the options under the Event Options heading. Any option selected will show on the Teams notification.
- Location will show the location name of the device that initiated the Alert.
- Name will show the name of the Alert.
- Times will show the start time of the Alert.
- Data Fields will show the information in any data field associated with the Alert.
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- Once all changes have been made, click on the Save button at the top right side of the window.
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- To close the Edit Channel window, click on the "X" next to the Save button.
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- If a change was made to the Channel name, it will be seen in the Channels list.
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- ADD TEAMS CHANNEL
- On the Channels page click on the Add New button.
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- The Add Channel window will load on the right side of the Channels list. Click in the Name field to enter a name for the new Channel.
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- Click in the Color field to change the color of the notification highlight in Teams.
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- [[A Color Pallet will show. Use the picker or pre-made swatches to select the color.
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- Click in the Incoming Webhook URL field to paste in the address from the Teams application.
- NOTE: The Webhook can only be obtained from the Teams application when a Channel is created. If this is an existing Channel, the Webhook can be generated in the Teams application.
- For assistance with creating a Teams Channel and Webhook, consult the Office 365 Administrator.
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- Click in the Icon URL field to paste the address of the icon to be used on the Channel. This is not required, the toggle can be switched off.
- NOTE: Icons used in a Teams Channel must be available online. Contact VersaCall Support for assistance or questions.
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- Select or Deselect any Event Option for the Channel. By default, the Location, Times and Data Fields options will be selected.
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- Location will show the location name of the device that initiated the Alert.
- Name will show the name of the Alert.
- Times will show the start time of the Alert.
- Data Fields will show the information in any data field associated with the Alert.
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- Once all Channel information has been entered, click on the Save button in the top right corner of the window.
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- Close the New Channel window by clicking on the "X" next to the Save button.
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- The new Channel name will show in the Channels List.
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- DUPLICATE TEAMS CHANNEL
- On the Channels page click on the 3 dot icon in-line with an existing Channel.
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- Select Duplicate from the pop-up menu.
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- The Add Channel window will load on the right side of the Channels list. Make any necessary edits to the Name, Color, Incoming Webhook, Icon URL and Event Options.
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- Once all Channel information has been edited, click on the Save button in the top right corner of the window.
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- Close the Add Channel window by clicking on the "X" next to the Save button.
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- The new Channel name will show in the Channels List.
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- DELETE TEAMS CHANNEL
- On the Channels page click on the 3 dot icon in-line with an existing Channel.
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- Select Delete from the pop-up menu.
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- A warning message will show on the screen. Select Delete to remove the Channel or Cancel to keep the Channel.
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- If Delete was selected, the Channel will no longer show on the Channels list.
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